The Staff Travel,Training and Development Committee has posted additional tips on reporting travel expenses on the Concur Tips page:
Auto mileage-70220- Because Fondren limits the transportation amount to 1/2 of a normal (coach) airfare it’s probable that you will not be able to use the Mileage Calculator link, which cannot be itemized between reimbursable and personal expenses. You will want to approximate as closely as possible the amount approved for transportation on the Staff Travel Request Form. To calculate this, enter a mileage amount in the required “Distance” field that will result in the desired reimbursable amount. For example: if you have been approved for $100 in transportation expense, enter 174 in the Distance field. You may wish to add a comment that the amount is the reimbursable portion of round trip mileage expense to the destination.
Hotel/Accommodations-72344- Staff have found that the Concur system prefers that the Vendor field, which is not required, be filled in. While there is a drop down to select major hotels, you can also simply enter the name of your hotel in the field. Concur will accept a new name in the field.
Thanks to Scott Vieira for sharing his experiences in the system. We look forward to hearing from you all as you have additional questions about the Concur process.