New Digital Scholarship Services Blog and Newsletter

In 2017, Fondren Fellow Jennifer Lee developed a marketing plan for Digital Scholarship Service (DSS) to promote the department’s services and resources to the Rice community.

In order to understand how the Rice community wants to learn about Fondren’s resources and how frequently the Rice community utilizes Fondren resources, Jennifer developed and distributed a survey to the Rice community. Among Jennifer’s recommendations is that Fondren Library communicate with the Rice community through email notifications and newsletters to better reach a larger audience. Jennifer’s full report can be found at https://hdl.handle.net/1911/102505.

In response to Jennifer’s report, DSS has developed a plan to promote its services through several online methods, including a blog and newsletter. The blog, which will highlight departmental projects and staff news, can be found at http://digitalscholarship.blogs.rice.edu/. The electronic newsletter will be distributed several times a year (the Summer 2019 issue can be found at https://mailchi.mp/a463d366a0b9/fondren-digital-scholarship-services-newsletter).

DSS consulted with C-MACS during the development of this project and plans on sharing back any useful data we receive about user engagement.

OpenStax Display

As part of Open Education Week, print editions of OpenStax textbooks are on display (through the end of March) near the South Reading Room on the first floor of Fondren Library.

As a leading publisher of open textbooks, OpenStax provides free, peer-reviewed, openly licensed textbooks for college and Advanced Placement courses. OpenStax textbooks cover commonly taught college courses such as calculus, statistics, physics, economics and psychology. Since 2012, over 3.5 million students have used OpenStax resources, saving more than $155 million. According to a 2017 survey, faculty are as satisfied with OpenStax textbooks as they are with commercial textbooks.

You are encouraged to browse the books on display or check out OpenStax’s textbooks online at http://openstaxcollege.org/books as well as Fondren Library’s open educational resources guide at http://libguides.rice.edu/OER

Fondren DOI Services

In Fall 2017, Fondren became a member of DataCite, global non-profit organization that provides digital object identifiers (DOIs) for research data and other scholarly objects. In addition to supporting the allocation of DOIs and accompanying metadata, DataCite supports data discovery and promotes data citation.

A DOI is a persistent and unique identifier of an object. It permanently identifies content and related metadata for an object over the course of its lifecycle. DOI names resolve to web locations where the objects they describe can be found. Information about a digital object may change over time, including where to find it and who owns it, but its DOI will not change. The DOI is the most widely used naming standard for digital resources in the publishing world. DOI is an ISO International Standard and more than 120 million DOIs have been assigned worldwide.

As a DataCite member, Fondren can facilitate DOI assignment to content in library-managed repositories (e.g., Rice Digital Scholarship Archive) and other university-managed platforms that are committed to long-term preservation and access.

Two recent projects have helped Digital Scholarship Services navigate the workflows of DOI assignment “in-house” and through a non-library platform. The Kinder Institute has partnered with Fondren to assign DOIs to some public datasets on its new Urban Data Platform. The first DOIs in the Rice Digital Scholarship Archive were assigned to the first two issues of the Rice Historical Review, an undergraduate history journal.

To learn more about Fondren’s DOI services, see the http://bit.ly/FondrenDOI or contact Digital Scholarship Services.

Updates from Digital Scholarship Services

The Digital Scholarship Services (DSS) team is striving to raise campus-wide awareness of our expertise and services, and we invite the help of fellow Fondren staff.  Read on to learn about our revamped home page, summer office hours and upcoming train the trainer session on data management. Please contact Lisa Spiro with any questions or suggestions.

Revised DSS home page

To promote the expertise and services provided by DSS, we worked with Jeff Koffler to revamp our home page: https://library.rice.edu/dss. We are using an eye-catching set of icons with captions to highlight service areas such as “Manage and Visualize Data” and “Get help planning and implementing projects.” In addition, we have added brief biographies and photos to staff profiles (under “People” on the right sidebar) to emphasize our expertise and approachability.

DSS/ Data Management Office Hours

During the summer, Fondren staff will be on hand to answer questions related to digital scholarship or data management, discuss project ideas, review grant proposals, demonstrate tools, and more. Let faculty, staff and students know that they can drop by the DMC Multi Purpose Room (basement of Fondren) on Thursdays from 11 a.m.- noon– or, of course, stop by yourself.  If Thursdays won’t work, email lspiro@rice.edu to schedule an alternate time.

Train the Trainer Session:  Research Data Management

Monday, July 17, 1:30-3:00 p.m.
Fondren Collaboration Space
Join members of Rice’s Research Data Management team for an interactive session exploring data management services. Learn how to talk with faculty, grad students and staff about data management and where to point them for assistance. Explore principles of data management that you can apply to your own work, such as file naming and organization. Provide your input to help shape Fondren’s data management services. All Fondren staff are welcome.

Call for staff publications in RDSA

Happy International Open Access Week! This year’s theme, “Open In Action,” focuses on steps being taken to open research and scholarship while encouraging others to do the same.

In this spirit, we encourage everyone who has published an article or presented at a conference (paper, poster, etc.) in the past year to make a copy of their work available in the Rice Digital Scholarship Archive, Rice’s institutional repository. By contributing to the collection of existing staff work, you can help to highlight the work being done at Fondren and make available scholarship that colleagues at other institutions will likely find very useful.

Making your work available is easy! You can either deposit the work yourself or DSS staff can deposit it for you. Simply email cds@rice.edu with your preference.

Thanks for helping to further open access at Rice!

Update on Fondren Fellows Program

As Rice promotes undergraduate research and experiential education, Fondren is sponsoring library-based research opportunities through the new Fondren Fellows program. The inaugural group of Fondren Fellows– three graduate students and one undergraduate– are working on a range of projects, from examining Rice’s research data management environment to mapping Civil War narratives. Learn about their research and dream up your own ideas for potential student projects; the call for the next round of Fellows projects will be going out soon.

Marcel LaFlamme, Author Rights

Graduate student in Anthropology
Mentor: Shannon Kipphut-Smith

This project aims to understand more about how tenure-stream faculty at Rice think about and act on their author rights in connection with their published work. Many faculty want to make their scholarly and professional output more accessible, whether by uploading it to Rice’s institutional depository or by posting it to an academic social network. However, faculty members may not always have a clear understanding of how and where they are permitted to share their work under the terms of the author agreements they have signed. This project uses interviews and document analysis to piece together the values, beliefs, and actually existing practices of faculty members, using participants’ most recent publication as a case study. The results will be used to improve the resources and services that Fondren offers to faculty, and they also stand to fill a gap in the scholarly communication research literature

Ian Lowrie, Developing a Culture of Care for Research Data at Rice

Graduate student in Anthropology
Mentor: Lisa Spiro

Data management has become a more pressing issue for researchers lately, as funding agencies are increasingly requiring researchers to present rationalized data management plans and to ensure access to their research data well after the completion of their funded research. However, institutional support for research data management is still a relatively new field, without established best practices. This project uses interviews with Rice faculty and data librarians at peer institutions to develop insight into the research data management environment at Rice, and develop comprehensive recommendations for how Fondren might best support ongoing efforts to develop policies and infrastructure to support research data management by both faculty and student researchers. It suggests that the existing Rice Digital Scholarship Archive could be profitably used to facilitate sharing and archiving of research data, and identifies a number of key areas where Fondren might assist departments in educating researchers about the importance and technical aspects of rationalized research data management

Neha Potlapalli, FitDesks

Junior, Will Rice College
Mentor: Sue Garrison and Melinda Flannery

During the Fall 2016 semester, Fondren Library will be reviewing alternative seating arrangements for possible student use. This can include bike desks, under desk ellipticals, treadmill desks and more! Alternative desks can improve students’ cognitive function while studying and keep them active. With increasing research showing the dangers of extended sitting, alternative seating arrangements at Fondren can improve student health and grades.  Student input is essential to this project to ensure Rice University students will positively benefit from this possible change.

Christina Regelski, Mapping Civil War Narratives

Graduate student in History
Mentors: Amanda Focke and Rebecca Russell

We designed our project, entitled “Mapping Civil War Narratives,” to make the Woodson Research Center’s rich Civil War-related collections more accessible to researchers. I will use ArcGIS to map where people wrote these documents and what locations they discussed in these documents. This interactive “bird’s-eye view” map will give these collections a new dynamism. Researchers will be able to see the multiple geographies of these collections and the interactions between them. A researcher, for example, could follow the particular route of a soldier in the Army of the Potomac, trace the exchange of letters between Confederate officers and Richmond, or use filters to see where men and women discussed race, politics, violence, or disease. This semester, I will focus first on mapping soldiers’ letters to their families in order to build a framework and methodology for the future expansion of this project to all of the Woodson’s Civil War-related collections. Additionally, I will use Esri Story Maps to highlight one particular collection in order to further show the interpretive possibilities of the Woodson’s collections.

#ShepherdTreasures: Wayne Crouse

The Shepherd School of Music Digital Archive is a collection of digitized performances by students and faculty of the Shepherd School of Music, recorded during the years 1975 -1983. A new “mini project” hopes to bring attention to this collection, highlighting a number of unique recordings via Fondren’s social media presence. Look for posts on Fondren social media using the hashtag #ShepherdTreasures to discover the diverse recordings found in the Shepherd School of Music Digital Archive.

crouseWayne Crouse, violist, is fondly remembered by many former students and colleagues of the Shepherd School of Music, and contributed greatly to the Houston music community. The Shepherd School of Music Digital Archive contains numerous recordings of Crouse, including a 1982 performance of Rochberg’s Viola Sonata as well as a very scarce recording of Finney’s second sonata (the recording can be found at https://scholarship.rice.edu/handle/1911/58885).

Want to learn more about Wayne Crouse? Browse his recordings in the Shepherd School of Music Digital Archive or read his Journal of the American Viola Society  article about working with Leopold Stokowski and John Barbirolli.

Highlighting items in the Shepherd School of Music Digital Archive

Shepherd School Performances

The Shepherd School of Music Digital Archive is a collection of digitized performances by students and faculty of the Shepherd School of Music, recorded during the years 1975 -1983. Performances include approximately 340 concerts and recitals presented in various venues including Hamman Hall, the Rice Memorial Chapel and Milford House. These recordings were originally recorded on open reel tapes, and were digitized just before their advanced state of decay made them unusable.

The archive, part of the Rice Digital Scholarship Archive, is truly a treasure, making available recordings that would otherwise be lost.

A new “mini project” hopes to bring attention to this collection, highlighting a number of unique recordings via Fondren’s social media presence. Look for posts on Fondren social media using the hashtag #ShepherdTreasures to discover the diverse recordings found in the Shepherd School of Music Digital Archive.

Rice Master Theses – Retrospective Digitization Project

In a back corner of the library basement, is a long stack of empty shelves. You may wonder why this is, where did the books go? Not to worry, these materials are now online in the RDSA!

empty-stacks-300x224

Currently the Rice Digital Scholarship Archive (RDSA) makes available approximately 10,000 theses and dissertations written by Rice graduate students from 1918 to the present. Through this collection, a partnership with Rice’s Office of Graduate and Postgraduate Studies, RDSA documents the rich intellectual output of the university and enables people around the world to access Rice research. While Fondren was able to procure a number of older theses and dissertations from ProQuest, not everything was included, particularly when it came to master level theses. Through her work on withdrawing duplicate copies of theses and dissertations, Kerry Keck, Assistant University Librarian for Research Services & Access Services, identified approximately 1400 works that are not in the RDSA. The absence of these works meant that there were significant holes in our digital collection.

Over the past year, the library has worked to pull these duplicate copies, have them digitized and placed online. Scanning was outsourced to a vendor and many library staff were involved in preparing these materials and processing the digital files. A special thank you to:

  • Amber Seely – batch catalog updates,
  • Andrew Damico and student workers – physical review & packaging,
  • James Springer and LSC staff – withdrawing and transporting volumes,
  • Scott Carlson – name authority work, extracting abstracts and PDF quality review.
  • Sid Bryd – DSpace system batch uploading

To view these newly added materials, visit the Rice University Electronic Theses and Dissertations collection (https://scholarship.rice.edu/handle/1911/13110) and then browse under the section “Recent Submissions”.

Please see attached Rice-Master-Thesis-graphs (PDF) for summary by Rice department and graduate year.

Update on the Rice Digital Scholarship Archive

The Rice Digital Scholarship Archive (RDSA) team (Lisa Spiro, Monica Rivero, Shannon Kipphut-Smith, Sid Byrd and Ying Jin) has been working on a range of exciting projects, often in collaboration with others in Fondren or across campus.

These include:

  • soon-to-debut collections such as the Rice Teaching Archive and undergraduate theses (focusing initially on history)
  • support for the Rice Historical Review, an undergraduate journal set to publish its first issue in April
  • assisting with the implementation of Converis, the new faculty information system. We are developing a workflow to make it easier for faculty to contribute their articles to the Rice Digital Scholarship Archive under the Rice open access policy.
  • collaborating with the Jones School’s Business Wisdom on an initiative to raise the visibility of faculty research and make available underlying publications
  • working with Public Affairs to develop a workflow for providing access to publications mentioned in press releases
  • experimenting with using social media to promote RDSA collections
  • helping to address link rot (essentially, the disappearance of web pages) by becoming a registrar for perma.cc
  • improving search in RDSA
  • supporting the representation of math equations using MathML
  • providing access to Rice-sponsored publications such as Sarmatian Review
  • making improvements to our Electronic Theses and Dissertations collection, including digitizing around 1400 masters theses previously missing from our collections (soon to be added to RDSA)
  • working on implementing Vireo 3, the newest version of the software used by Rice graduate students to submit their theses and dissertations
  • preserving content in RDSA using DuraSpace
  • customizing the user interface for RDSA
  • experimenting with OHMS (Oral History Metadata Synchronizer) to link up audio/video recordings and transcripts or keywords
  • developing a plugin to enable content to be harvested from RDSA and presented in Omeka, which offers a flexible user interface and rich plugins

Please see the attached slides from today’s Brown Bag for more information. Feel free to contact us at cds@rice.edu or lspiro@rice.edu with any questions or ideas for potential projects.