July 31
1. IT support in the library (with guests Lee Pecht, Amanda Focke): The group discussed the need for careful planning for IT support in light of increase in the number of technologically-based projects and programs in the library, especially as regards machine storage and staff support. Butler will develop some questions for discussion, then set up meetings with each of the three other AULs and Woodson to plan for FY15. Lowman noted there may also be technology needs in connection with implementing the university’s move to an online travel reimbursement system. She is exploring possibilities for additional technology funding.
2. Lowman shared a revised time table and basement floor plan for the renovation. Actual construction may begin in the basement in mid- to late-September. First floor renovations are more minor and will be scheduled in due course. Keck will review and update recommendations for placement of collections to be retained on the first floor. There will be a shift toward more scanners and fewer copiers.
August 7
1. Social media: The group discussed the library’s current efforts on social media. Lowman will approach CMACS (Committee on Marketing and Customer Service) to ask for an evaluation of current efforts, tools available/being used, alignment with University-wide social media efforts, etc.
2. Service Centers: The group reviewed some draft guidelines on service (cost-recovery) centers from the university Budget Office. The group was comfortable with the guidelines. The DMC is the library’s only service center; Spiro, Butler and Jane Zhao will meet to discuss compliance with the guidelines.
3. Miscellaneous: Butler reported on several pending software licensing issues, including the decision by Central IT to change license terms for the Adobe suite. The effect on Fondren is that Adobe software will be available only on certain computers. A new desktop support position has been approved. The new food and drink policy is being finalized. Possible uses for Rm. 361 (former home of assistive technology equipment now housed by the east entrance on the first floor) were discussed.
August 14
No meeting.