Executive Committee Meeting Summary, November 3, 2016
1) Fondren Fellow Ian Lowrie, a graduate student in Anthropology, presented a draft of his report “Developing a Culture of Care for Research Data at Rice.” The report will be shared via the Rice Digital Scholarship Archive soon.
2) The Executive Committee discussed how to approach strategic planning. All schools and divisions at Rice will engage in strategic planning as the university gears up for the new capital campaign. Spiro will facilitate a discussion about strategic priorities with the Library Committee at the November meeting. Input will also be sought from staff.
3) The Executive Committee approved a proposal from Head of Access Services Sue Garrison to end Fondren’s borrowing and lending agreement with HAM-TMC. Only 6 HAM-TMC users have charged Fondren materials since 2014. In addition, the HAM-TMC library is only accessible to TMC card swipe holders. Fondren would like to clean up user data in preparation for a potential LMS platform change.
4) Lowman invited suggestions for topics for a Town Meeting, tentatively scheduled for January of 2017. Suggested topics include the strategic planning process, reports from standing committees, and the Survey Data Group recommendations.
5) Lowman updated the group on a proposed donation of WW II materials to the Woodson. A white paper outlining the terms of the proposed donation will be issued by the potential donor.
October 20, 2016
No meeting.
Executive Committee Meeting Summary, October 6, 2016
1) Amanda Thomas, David Bynog and Kathy Weimer discussed the recommendations of the Survey Data Group, which analyzed data from the Ithaka survey and Survey of All Students. The report will be released on the Fondren wiki and will be discussed at an upcoming Town Hall meeting. A spring News from Fondren article emphasizing outcomes of the report was also suggested. The Executive Committee will review outstanding recommendations at a meeting in the near future.
2) The Executive Committee discussed how to handle Fondren locations that have recently been renamed but not yet updated in the catalog. Melinda Flannery will look into implications of changing Periodical Room to South Reading Room in catalog.
3) Janet Thompson is working on the process to enable supervisors to approve timesheets for non-exempt employees before they go to Karen Hyde. Fondren will be broken into sub-orgs. Every manager will approve the timesheets of their own staff, and there can be as many approvers as necessary (e.g. multiple in one organization). The manager will approve staff’s hours; the system will then send an email to Karen Hyde saying that this person has approved. Karen will verify that the hours have been filled out correctly (e.g. hours aren’t put in under a holiday) and do the final approval. This new process will apply to students as well. There will be training.