100% Airfare Reimbursement made permanent

Dear Fondren staff:

We have wonderful news!

After a review of the annual report of the Library Travel, Training, and Development Committee, the full reimbursement of airfare costs for staff travel/development has been made permanent. Many thanks to Sara for making this determination!

You can find the updated form by going to the Fondren wiki (in wiki.rice.edu) and searching for “travel form” in the search box in the top right of your screen. (You don’t have to log in.)

Fondren Library encourages all library staff to attend professional and scholarly activities which enhance skills and knowledge. To facilitate maximum staff participation in scholarly activity, the Library will reimburse the FULL cost of a reasonable airfare.

The definition of a reasonable airfare€ remains unchanged:

“The most economical and direct form of transportation should be used  Economy class airfare should be used.”
€ (https://professor.rice.edu/uploadedFiles/Professor/Finance/Controllers_Office/ACF78.pdf)

This does not change the maximum fiscal year limit of $2,100 for active participation (or the $850 limit for non-participation attendance). As usual, these limitations will be applied when requests for travel funds are submitted to the Library Travel, Training, and Development Committee.

Fondren Library Travel, Training and Development Committee

Fondren Fellow exhibit: The Life and Legacy of Jesse H. Jones

We are happy to announce that our new exhibit, The Life and Legacy of Jesse H. Jones, is now available online! The following is a report from our Fondren Fellow Corinne Wilkinson, who created this exhibit:

The exhibit explores the impact of Jesse H. Jones on the city of Houston and the United States as a whole through Jones’s lifelong work as an entrepreneur, politician, and philanthropist. Jones rose from humble beginnings to build a significant portion of downtown Houston in the first half of the twentieth century, then took his talents to Washington, D.C. to help rescue the nation’s finances. In his role as chairman of the Reconstruction Finance Corporation, Jones became known as the second most powerful man in Washington (after President Roosevelt himself) and was responsible for stabilizing the nation’s banks and mobilizing the country for World War II.

The exhibit highlights items from several of the Woodson’s collections, including the Jesse H. Jones Family & Personal Papers, the Jesse H. Jones Corporate and Property Records, and the J. Russell Wait Port of Houston papers.  Jones was responsible for building a large portion of downtown Houston in the mid-twentieth century; many of his buildings are still standing today. This exhibit includes an interactive map showing the location of 25 of Jones’s buildings downtown. Clicking on a point on the map reveals a photograph and more information about each building, including the date it was built and demolished.

While Jones had a significant impact in Washington with his role in reconstruction finance, his story is particularly pertinent to Houstonians, as his name and legacy is prevalent throughout the city. Together with his wife, Mary Gibbs Jones, he established the Houston Endowment, dedicated at its inception to supporting educational opportunities for minorities.

Jesse Jones is a fascinating man to research, and his collections in the Woodson Research Center hold a wealth of documents and photographs that truly showcase his character and dedication to his greater community.

We want to thank Corinne again for all of her hard work over the summer!

Trial Airfare Reimbursement Continues

In order to gain additional information on the impact of full reimbursement of transportation costs for staff professional and scholarly activities, the trial period of reimbursing full transportation costs will be extended for an additional six months, to the end of calendar year 2017.

Fondren Library encourages all library staff to attend professional and scholarly activities which enhance skills and knowledge. To facilitate maximum staff participation in scholarly activity, the Library will continue the trial period in which the FULL cost of a reasonable airfare will be covered for reimbursement. (Currently, the Travel and Development Guidelines for both participants and attendees provide reimbursement for half of a reasonable airfare.)

The definition of a reasonable airfare€ remains unchanged:

“The most economical and direct form of transportation should be used  Economy class airfare should be used.”
€ (https://professor.rice.edu/uploadedFiles/Professor/Finance/Controllers_Office/ACF78.pdf)

This trial does not change the maximum fiscal year limit of $2,100 for active participation (or the $850 limit for non-participation attendance). As usual, these limitations will be applied when requests for travel funds are submitted to the Library Travel, Training, and Development Committee.

After the trial period ends, a decision will be made on whether to make this trial change permanent.

New Staff Travel Request Form

As announced at the Fondren Library Town Hall, there is a new staff travel request form.

You can find the form by going to the Fondren wiki (in wiki.rice.edu) and searching for “travel form” in the search box in the top right of your screen. (You don’t have to log in.)

The search landing page has a link to the updated form, as well as links to Texas tax exemption forms and the administrative travel request form.

The Library Travel, Training and Development Committee also wishes to remind staff that there may be funds for administrative travel available from the office of the Vice Provost/University Librarian. Administrative travel is defined as travel that is necessary to the basic functioning of Fondren Library. (The policy for administrative travel is documented in the Fondren wiki.) Final approval for administrative travel rests with the VP/UL; requests should be made well in advance, and eligible travel may not be approved if budgeted funds are not available.

Keeping Current part 2

As part of Keeping Current, staff members share the latest library developments gained from professional meetings in the previous year.

David Bynog

The 2016 Digital Frontiers conference offered interesting sessions on a variety of topics. Session 4: Collective Contributions in Creating a Digital Hybrid was of particular interest given the local (Houston and Texas-wide) connection. It generally covered the William J. Hill Texas Artisans & Artists Archive, a freely searchable online archive that “documents the lives, work, and products of Texas artisans and artists through 1900.” The entire session is viewable via the web archive. Since staff can watch the sessions themselves, I will offer just a few thoughts:

1) The William J. Hill Texas Artisans and Artists Archive is well funded; in part by the very generous benefactor William J. Hill (be sure to check out the current exhibit of his collection at the MFAH) as well as by a sizable IMLS grant from 2012. Without this monetary support (as is often the case), this archive would not have been possible.

2) Owing to the availability of funding, the MFAH was able to partner with other organizations to add materials to the archive. For these partner organizations, the collaboration was a win/win, as it enabled them to review/process materials from their collections to see if they were suitable candidates to add to the digital archive.

3) Many volunteers have contributed to the project as well, often doing tedious work of reviewing census data, newspapers, and other historical material.

If you don’t have a chance to look at the presentation, at least visit the archive.

Sue Garrison

I attended the online course “Disaster Preparedness Training” from Preservethis.org. Participants were instructed and then quizzed on the various tools and resources libraries can use for preparing for disasters, from earthquakes to power outages. Attendees were reminded that streaming and recorded videos are the best source of information to record damage that has occurred at a library. Detailed instructions were provided for completing a disaster plan template using the free software from dPlan.org. This software can customize information for an organization and has the ability to allow users to upload floor maps for their building. Libraries can test the software by going to dplan.org/demo.asp for more information. Users can create and save their disaster plan on-line, however it is recommended that users always keep one copy off-site.

Additionally many topic specific resources were discussed including “Salvage Wheel”, a mobile app that discusses how to rescue, salvage and restore items, “First Aid App”, which is integrated with 911 and has a CPR clock feature, “Floodwatch App”, (Apple only), which provides flood stage info and graphs that provide the rising and falling of waterways including the many bayous in our area, “Hurricane App”, which informs users what to do before and after a hurricane, provides flood and tornado information, does not require an Internet connection, and can turn any smartphone into a flashlight/strobe light, and the most impressive of the group, “Panic mate App”, which can notify anyone that you’re in trouble, set up to 5 e-mail/mobile contacts, set a message, create two widgets (panic button and call back button), receive message and location, and receive e-mail and location (requests a call back).

I attended the TLA District 8 Fall 2016 Conference on September 24, 2016. The keynote speaker was Crystal Allen, author of several books including her most recent “How Lamar’s Bad Prank Won a Bubba-Sized Trophy”. She spoke to the library community about owning your profession and being passionate about the vocation. Breakout speakers who focused on academic topics were Theresa Hefner-Babb/Lamar University, who discussed her doctoral thesis exploring dimensions of library leadership behaviors, and Shannon Burke and Clarke Iakovakis/UHCL who discussed using Excel and R Programming to create reports to compare eBook vendor data and ILS data to determine eBook coverage, usage, selection and deselection. Additionally, Patrick Ferrell from Harris County Public Library presented a very popular session on “Simple Circuits: A Maker Staple”, in which he discussed techniques, materials, and resources libraries can use to teach patrons how to create simple electric circuit projects. Participants were provided materials and instruction to create their own ‘paper circuit’.

Kathy Weimer

I attended the American Association of Geographers Conference and presented at two venues.  First, I was invited to speak on a panel on careers for geographers, where I spoke about the work and careers of map and GIS librarians and the value that the geography degree can bring in those positions. Second, I co-presented a poster on the topic of geographic content in a linked open data environment, specifically work that I am doing with colleagues on the LD4P Mellon grant on cartographic resources and development of BIBFRAME. That poster can be seen in the RDSA : https://scholarship.rice.edu/handle/1911/88862  Further, I attended various sessions on geographic content in the humanities (i.e. geohumanities), sources of GIS data, and spatial awareness/spatial thinking/education.

Keeping Current – Part 1

As part of Keeping Current, staff members share the latest library developments gained from professional meetings in the previous year.

Linda Spiro

Among the benefits of attending an ALA Conference are specialized talks associated with new vendor tools. Given the highly controversial Presidential election this year, of particular interest at ALA Annual in July in Orlando was a Readex-sponsored talk given by Professor Mark Wahlgren Summers entitled “Politics is just War without the Bayonets: Dirty Politics in a Genteel Age, 1868,1892.” The talk was recorded, so you can see it at http://www.readex.com/videos/politics-just-war-without-bayonets-dirty-politics-genteel-age-1868-1892.


A highly energetic speaker, Dr. Summers called elections the most popular sport at the end of the 19th century with 70 to 90 percent of the electorate showing up to vote. The whole town turned out when candidates came through town and spoke for two or three hours at the fairgrounds where parties hosted barbeques. Campaigns were virulent, violent, nasty and dirty. A good day was when only five people were killed in a particular town. A nonpartisan press did not exist. There were two sets of papers for every town, one Democratic and one Republican with completely different headlines after an election. Ballot boxes were burned and dead people voted. The South, with its one party (Democrat) system was particularly violent with potential black voters and fair-minded officials killed and threats made against white men who planned to vote Republican. The British and Chinese were accused of meddling in our elections. Third party candidates were bankrolled by the Democrats or Republicans to draw voters from the other side. The main qualification for being a Presidential candidate was that you didn’t want to run.

Although many are disgusted with the most recent election contest, let’s hope the outcome remains more peaceful and above board than those of the late 19th century.

Shannon Kipphut-Smith

In Spring 2016, I attended two conferences that had sessions on supporting researcher compliance with new funder public access policies—an area that Digital Scholarship Services is actively engaged. At the American Chemical Society Annual Meeting’s CINF symposium “Driving Change: Impact of Funders on the Research Data & Publications Landscape,” I presented (with colleagues from Utah State University) the results of a study conducted to better understand how academic libraries are leveraging existing services and resources when addressing the new public access policies (our slides can be found at http://hdl.handle.net/1911/88651). Other presentations included speakers from the National Institutes of Health and Department of Energy, publishers, initiatives such as SHARE, and services such as Figshare. The conversation about public access support continued a few weeks later at the SPARC MORE Conference. Participants heard from a representative at the Bill & Melinda Gates Foundation about their unique open access policy, and members of the Coalition of Open Access Policy Institutions (COAPI)–Fondren is a member–discussed ways to leverage institutional OA policies to support public access compliance.

Norie Guthrie

In October, I presented at the Houston History Conference’s “The History of Houston’s Musical Soul”; the link can be found at https://www.houstonhistoryalliance.org/houston-history-conference/2016-houston-history-conference/ As part of a panel covering music archives in Houston, I talked about the Houston Folk Music Archive’s collections and our current and future plans. Not only was the conference incredibly interesting, it was a great way to reach out to the Houston community. An audience member from the Houston Folklore and Music Society contacted us after the conference and donated the society’s newsletters dating back to the 1960s. You can follow the Houston Folk Music Archive on Facebook: https://www.facebook.com/houstonfolkmusicarchive/


Mary Brower

The Texas chapter of the Music Library Association held their fall meeting October 7-8 at the Richardson Library of Hardin-Simmons University in Abilene. A total of eight presentations were given during the two half-days. One of the most interesting was University of Houston Music Librarian Stephanie Lewin-Lane’s presentation “Creating a Beta-Space in an Academic Music Library.” A Beta-space is similar to a Makerspace, but with less emphasis on technology and more emphasis on creativity and inspiration. She repurposed an office into a group study room in the music library that is open to all UH students, but is specifically geared to the performing arts students. It can also be used for skype/phone interviews, viewing webinars and MOOCs, tutoring sessions, and small information literacy classes and workshops hosted by the music library. Previously there was no similar space anywhere in the building. The music library staff repainted the room in blues, greens and purples (associated with stimulating creativity in color psychology), and added stimulating art and comfortable furniture. They also outfitted it with a USB enabled keyboard and microphone for recording; TV and speakers; a laptop equipped with recording, arranging and mixing software, a large whiteboard, and a resource center with relevant handouts and books to check out. Since the room opened in September 2016, there have been 20 reservations–79 people total, including four nonmusic majors.

For further information about the Beta-Space and how it is used: http://guides.lib.uh.edu/music/betaspace

For more photos of the room: https://www.facebook.com/uhlibraries/photos/?tab=album&album_id=10155137584224838

Trial Airfare Reimbursement

Fondren Library encourages all library staff to attend professional and scholarly activities which enhance skills and knowledge. To facilitate maximum staff participation in scholarly activity, the Library will implement a trial period in which the full cost of a reasonable airfare will be covered for reimbursement. (Currently, the Travel and Development Guidelines for both participants and attendees provide reimbursement for half of a reasonable airfare.)

This trial period begins January 1 and ends June 30, 2017. The definition of “a reasonable airfare” remains unchanged:

“The most economical and direct form of transportation should be used … Economy class airfare should be used.” (https://professor.rice.edu/uploadedFiles/Professor/Finance/Controllers_Office/ACF78.pdf)

This trial does not change the maximum fiscal year limit of $2,100 for active participation (or the $850 limit for non-participation attendance). As usual, these limitations will be applied when requests for travel funds are submitted to the Library Travel, Training, and Development Committee.

After the trial period ends, a decision will be made on whether to make this trial change permanent.

International Travel

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International SOS information:

Rice University uses International SOS services for international travel on university business. A benefit of the service is the opportunity for Rice employees to purchase medical and travel security assistance on an individual basis for personal travel at a 20% discount. Staff interested in this should contact the ISOS Individual Membership Department, who will walk them through the process.

International SOS Individual Membership Department
Customer Support
1-800-523-8662 toll free

In order to get the 20% discount, we need to use the Rice membership number (11BYSG000011) and our Rice NetID and password.

Coverage for each trip will be written separately and each quote depends on the details of the trip, such as the travel destination, the age of the traveler, and the number of people traveling. Also, family coverage has some additional requirements that will be addressed during the registration process. We can get a quote for free without an obligation to purchase.

More information can be found at the Office of Risk Management, along with the Rice membership number. Another resource can be found here.

Travel, Training, and Development News

Rebranding for the committee-

After numerous suggestions from Fondren Staff, the committee has decided that the name should be changed. After considering seven suggestions, the new name is:

Library Travel, Training and Development Committee (LTTD)

FYI-our scope of responsibilities has not changed: the committee manages staff travel, training, and development, while administrative travel is still managed by Sara Lowman.

The Committee has arranged the following events for the staff this fall:

IndiePreserves
On Wednesday November 4th, Scott Carlson and Norie Guthrie will present on the Indie Preserves web site in the Collaboration Space at 1:00 pm. Scott and Norie care passionately about preservation and music, especially indie music. Come hear about their adventures in providing preservation tools to the indie community, and how it’s led them to SXSW 2016.

VizDavinciBanner_2010Theme
On Tuesday November 10th at 10:00 and at 11:00 there will be staff tours of the Chevron Visualization Lab. Staff members need to sign up with Lauren Mueller for the time that works for them:

10am to 11am Tour Form

11am to 12pm Tour Form

On Friday November 20th, Alan Steinberg’s students in the Houston Action Research Team (HART) will present on the ongoing Houston Public Library Pattern Assessment project at 2:00 pm in the Collaboration Space. The summer project focused upon library choice, i.e. who is going to what library and attempting to understanding why. They used data about where the users live and explored which libraries they used around the city.

We also want to thank Amanda Focke, Monica Rivero, Rebecca Russell, and Linda Spiro, who presented at the Fall Keeping Current event on Wednesday October 11th. The topics were:

AF: Coalition to Advance Learning in Archives, Libraries and Museums and Rice University’s Woodson Research Center
MR: Updated Metadata guidelines from the TDL ETD Metadata workgroup
RR: Presentation on How to implement a digital preservation program
LS: Dr. Megan Kate Nelson’s talk “A Battle Logs: Visualizing the Destruction of Forests in the American Civil War talk.”

Astrodome Memories Oral History and Scanning Event (2)

Woodson Research Center staff Amanda Focke and Dara Flinn participated with other local archives in the Astrodome Memories oral history and memorabilia scanning event on Saturday morning, which brought members of the community to the Houston Public Library’s historic Julia Ideson Building to share wonderful stories of life in the Astrodome. Houstonians fully used all six scanning stations, the photography station for 3D and oversize objects, and the two oral history stations during the four-hour event, and made time to get to know each other’s stories as well. The event provided a reunion of sorts for two of the original Spacettes, the women charged with ushering guests in the dome. Betty Court Laney brought photos while Emily Hammond brought her 1965 gold lamé uniform, including blue boots and Astrodome-shaped pill box hat. Other fans brought photos and memorabilia of sporting events, the rodeo, and concerts held in the dome. Donald Bond brought photos and ephemera related to his father Walter Bond, who played for the Colt .45’s (later the Astros) baseball team.

Spacette Reunion

Spacette Reunion

Donald Bond with photo of Walter Bond

Donald Bond with photo of Walter Bond

Future events will be announced over the next year, and the Astrodome Memories Project staff will be happy to scan your memorabilia and record your oral history by appointment. The Astrodome Memories site can be found here:

http://www.astrodomememories.org/